Exhibitor Information

The following information is provided to ensure you have access to all details leading up to and onsite as an exhibitor.

Thank you

for your support and participation we look forward to welcoming you in December 2025.

Full Exhibition Stand Inclusions

  • Dimensions on the floor plan. Single - 3.0m back wall and 1.8m side wall, panels are 2.3 metres high. A double booth has a 3.6m back wall and a 3 metre space in front of it.

  •  Partitioning covered in black velcro compatible fabric

  •  150 watt spotlights (2)

  •  Power amp supply with 4 plug multi-box

  •  Clothed trestle table and two chairs if required

  •  Two exhibitor registrations (exhibition hall only)

  •  100 word profile on conference app

Non for profit industry Organisations

  • Includes: One exhibitor furniture package (one trestle table, table cloth and two chairs). One 4-way power outlet. Posterboard. Company logo. 100-word blurb on the Conference appLogo on the conference website 

All those who are onsite at PDF 2025 Conference, must be registered and wear their name badge at all times (including bump in and out days).

Compulsory Actions 

Stand Registration

Please register all personal who will be part of the exhibition: All Exhibition stands receive two complimentary registrations, everyone must be registered who will be attending.

Register stand personnel 
Email 100 Word Profile

A 100 word profile to be supplied by exhibitor and email to: kate@composition.co.nz

Submit 100 word profile 
H&S Induction

All exhibitors are required to complete the online health and safety induction prior to the conference.

Download H&S induction

Exhibitor Timetable

Pack in

Date
Wednesday 3rd December

Time
1 - 5:30pm

Venue
Level 2, Conway rooms, Te Pae Christchurch Convention Centre

Exhibition opening

Date

Thursday 4th December

8.00am - 5.00pm

Friday 5th December

8.00am - 3:30pm

Venue
Level 2, Conway rooms, Te Pae Christchurch Convention Centre

Pack out

Date
Friday 5th December

Time
3:30pm Exhibitors may pack out after afternoon tea

Venue
Level 2, Conway rooms, Te Pae Christchurch Convention Centre

Quick reference guides

These details are from Te Pae Exhibition Guide. We suggest you take the time to read and understand the to ensure the whole guide, but a few essential are outlined here:

  • Click here to download the Te Pae Christchurch delivery label.

  • Click here to download the exhibition floor plan.

  • Click here to download Te Pae Christchurch floorplan.

  • Wireless connectivity is readily available throughout Te Pae Christchurch.

    Guests have access to free public wi-fi, with a 1Mbps access limit per user, on a shared 20Mbps bandwidth. This allows for basic browsing, email and social media. Premium service and event specific network services for exhibitors can be requested by completing the Internet Services Order Form via EventServices@tepae.co.nz.

    Custom solutions for a wider bandwidth can be tailored to suit the event needs by working with our event ICT services team.

  • Please get in touch with Te Pae for the arrangements for your deliveries and storage.

    Storage space is limited and must be arranged with the Event Services department. Please contact: EventServices@tepae.co.nz

    To provide a quality service, we draw your attention to the following important information:

    • To ensure adequate resources are available, we do kindly ask that you submit requirements in advance by contacting your dedicated Event Coordinator regarding all expected deliveries, shipments, contractors and vendors who require access to the venue.

    • It is critical to book bump in and bump out times in advance directly with centre management via your Event Coordinator or the Event Services Assistant. Please do not assume that access is available at all times.

    • To ensure courier deliveries are directed to the correct final location, please refer to the centre’s Delivery Label, which can be found in the online toolkit. Please ensure that all items are accurately labelled, including piece count (e.g. 1 of 3, 2 of 3, 3 of 3). Te Pae Christchurch cannot take responsibility for incorrectly labelled goods.

    • The centre will accept and sign for deliveries, however, upon receipt, Te Pae Christchurch will not be responsible for checking the status or condition of goods delivered and will not be responsible for any payment to delivery companies.

    • Storage space is extremely limited, and deliveries are accepted 24 hours prior to the event commencing.

  • If you are have questions, then please contact the conference organisers, Composition, on +64 3 332 4537 or email pdf2025@composition.co.nz

    Te Pae Event Services Assistant will assist all exhibitors with services they may require for their booth (e.g., stand catering, booth cleaning etc.) on email EventServices@tepae.co.nz

We’ve been made aware of a scam email offering an “attendee list” for purchase. This is not legitimate. Please delete and report any such emails you receive.

Thank you for your support and participation we look forward to welcoming you in December 2025.

Te Pae Christchurch Convention Centre

Exhibition Guide

This document outlines all details and requirements for exhibiting at Te Pae Christchurch Convention Centre.

Exhibition Guide Download

Venue Guide

A comprehensive guide to provide you with essential information on Te Pae Christchurch Convention Centre.

Venue Guide Download

Health and Safety Guide

Te Pae Christchurch is committed to providing and maintaining a safe and healthy working environment. Please make yourself familiar with the Health and Safety requirements.

Health and Safety Guide Download

Exhibition Build Company and Furniture Hire

Exhibition Hire Services is the company contracted to install the shell scheme and also assist with additional stand furniture and accessories for hire.

For further information contact:
Kelly Butterill
T: 021 824 917 / 03 338 4193
E: kelly@exhibitionhire.co.nz
W: www.exhibitionhire.co.nz